Tikit Carpe Diem

Tikit Carpe Diem

The bottom line is, well, the bottom line. We get that. So we’ll help you increase revenue with our industry leading desktop and mobile time recording applications, which will integrate directly with your firms billing software.

You’ll watch the margins grow with our sophisticated reporting and analytics for when the devil is in the detail.

With exceptional functionality and ease of use, timekeeping is made easy, billing becomes timely, cash flow is improved and time is never lost as a result of clever ‘best match’ technology. In addition you can increase billing transparency (with expenses and disbursements capture) and improve resource management (with our new forecasting and workload management tool).

Time recording made easy

Carpe Diem supplies a chronological view of each working day, so that all billable time is all in one place.

Record time anywhere anytime – truly mobile time recording

The adaptability of Carpe Diem means you can capture and manage billable time across every platform consistently, whether your on a train, plane, in the office, online or offline.

Time finder technology

What makes Carpe Diem unique is its ‘Time finder’ technology. Unlike all other timekeeping solutions on the market, users are not confronted with hundreds of possible missed-time entries, simply the ones that should be recorded. ‘Time finder’ also allows users to auto-populate timesheets based on their digital footprint, or to find missing time by responding to intelligent prompts.

Predictive assistance and glossary

Predictive assistance auto-completes forms with predictive searches, and provides in-line spell checks, so the process of entering information is quick, easy and smooth. The powerful best match technology embeds activity data directly within the timekeeping workflow, automatically populating timesheets so you don’t start with a blank page to laboriously fill in.

The glossary feature allows you to attach shorthand terms to words or phrases you use often, so instead of having to type everything over again, simply type your shorthand and the field will be populated.

State of the art reporting

A powerful management console allows firms to effectively monitor and measure timekeeping performance and identify how much billable time is still available. Fully customisable metrics and dashboards supply actionable management information at the press of a button.

Expenses and disbursements

Our clients are used to entering their time through Carpe Diem, something they do every day, so it makes perfect sense to capture expenses (whether or not they are chargeable to a client), using exactly the same interface.

Key benefits include:

  • Using the same easy-to-use interface as for time recording – only one application to learn
  • No duplication of effort – one place to record all matter related charges
  • Immediate recording of expenses reduces write-offs for late submission
  • Photos of expenses receipts can be uploaded while mobile

Forecasting and workload management

It is only a short step for legal professionals to enter in to the same interface the time they expect to work in the weeks / months to come. If firms are able to anticipate the work that timekeepers will be doing in the future, they can add these estimates to Tikit Carpe Diem allowing the timekeeper to convert the forecasts to actual time as they “work it”. This provides not only insight into the accuracy of estimates (by comparing against actual billable time recorded), but also helps in predicting workloads for individuals, teams and offices.

Key features include:

  • Allowance of forward-recording of planned time
  • Comprehensive forecasting dashboards for reviewing work allocation by individual, practice group, office, etc.
  • Enables tactical initiatives designed to drive work to under-utilized areas
  • Dynamic reallocation of work to those with spare capacity

Automate routine tasks

Carpe Diem can provide firms with the tools to automate specific tasks within the time and billing process.

Timekeeping has a big impact on a firm’s revenue. Clearly the more time that can be logged the more money you earn. Conversely, the more time spent collecting time. the more money you notionally lose. It therefore makes sense to automate how time is collected and fed through to the billing system as much as possible.

Improve efficiency in Outside Counsel Guidelines compliance

Awareness

  • Carpe Diem provides the ability to attach relevant OCG commentary/notes against any input fields that makes up a time entry. For example, on selection of client or matter relevant OCG information is made available to guide the user.
  • As a web application the entire OCG policy can be referenced within the timekeeping entry form regardless of its location

Integration with Thompson Reuters E-billing Hub (EBH)

  • Carpe Diem has direct integration with EBH rules allowing the firm to validate in REAL TIME on every “save” or “submit” of a time entry. This seamless integration ensures better EBH compliance at the billing stage.

Native validation

Carpe Diem is configurable for all industry standard validation ‘rules’ including :

  • Timekeepers (permission to work on matter)
  • Dates (does entry fall into the allowable range)
  • Value or increment (is value within allowable range (per entry / per day / per month)
  • Properties (phase / task / activity codes and any user defined field )
  • Narrative ( words / phrases / punctuations/ counts)

Third party validation

  • A mechanism that can attach any validation rule to the “save” or “submit”: process in Carpe Diem. Any validation can return customizable messages to the user as well as time entry status.

Fully compliant

Integrated e-billing and ethical wall validation improve compliance, reduce risk and improve cash flow. Finance teams can track and reduce the lag between activity, time-capture, billing and cash. This functionality also means firms can quickly generate real-time billing reports that give clients more confidence in the firm and enrich the client relationships.

Delivered your way

Tikit Carpe Diem can be delivered in the way best suited to your firms strategy:

  • Cloud
  • On premise
  • Mobile applications

Joined up

Integrated with Thomson Reuters eBilling Hub for a seamless process from time recorded to time billed.

Secure

Carpe Diem complies with the highest security standards and is a MobileIron AppConnect-enabled iOS application. This provides Carpe Diem all the benefits of being resident in a MobileIron protected secure container.

 

Click here to book a demo of Tikit Carpe Diem

Making time work for you

If you want to find out how Tikit Carpe Diem can benefit your firm:

 

Or watch the 10 truths of time keeping webinar that Peter Zver presented for ILTA members.

Read one of our most recent articles:

Time for a timekeeping audit

How to increase law firm revenue and profitability by improving time capture data

To find out about Tikit Carpe Diem Mobile click here.